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Sponsorship Process
- The availability and amount of funds that may be awarded for sponsorships will be determined annually by the AIPEF Board of Trustees (Board) and announced by September 1.
- Announcement of sponsorship availability, criteria, and due date will be posted on the AIP web site, the AIPEF web site, and sent to the AIP Youth Committee Chairman.
- A Grants Committee of three, appointed by the Chairman of AIPEF, will announce the sponsorships as in #2 above, review submitted applications, and recommend names of sponsorship recipients to the Board for approval. A special meeting of the Board may be necessary to consider the recommendations of the committee.
- Due Date: Applications, including recommendation forms, must be received 60 days prior to the event for which the applicant seeks funding. Incomplete applications will not be considered.
- The Grants Committee will determine the amount of the sponsorship to be awarded, and shall determine what portions of the sponsorship are to be paid in advance and which are to be paid on submission of receipts and the required final report.
- The Grants Committee Chairman will notify applicants of the outcome of their application thirty (30) days prior to the event. Notification will be in the form of a letter signed by the AIPEF Chairman and the Grants Committee Chairman.
Sponsorship Criteria
| Individual Sponsorship | |
|---|---|
| Membership | AIP member |
| Age | At least 18 years of age |
| Prior Parliamentary Education | Has completed a parliamentary course or event, such as an approved AIP or NAP event, or an event sponsored by a chapter or unit, or has participated in a national parliamentary event sponsored by an AIP Youth Partner Organization. |
| Instructors | CP, CP-T, CPP, CPP-T, or PRP |
| Maximum Contribution | 80% of eligible expenses |
| Eligible Expenses (Paid in advance or in arrears, subject to AIPEF determination) | Registration fees If the event is not virtual: • GSA approved per diem rate for the location where the event is held, adjusted for provided meals • airfare (at economy rate) • hotel (at basic double rate) • ground transportation (shuttle rate) • mileage (at the annually approved IRS standard mileage rate) • other pre-approved expenses Should initial membership fees be required to participate in the event, a separate sponsorship application may be completed for dues. |
| Documents to submit with your request for Sponsorship | One “Recommendation Form for Sponsorship” provided by either a credentialed parliamentarian or an organizational leader (for a youth organization) |
| Conditions | Attend all sessions; provide proof of attendance; and provide receipts for all expenses. |
| Feedback | Report summarizing the experience (aimed at an article for the Parliamentary Journal) *Final reimbursement payment will not be provided without this document. |
Sponsorship Recommendation Form
Sponsorship applications must be accompanied by a recommendation form that is to be completed by a credentialed parliamentarian (CP, CP-T, CPP, CPP-T, or PRP) or organizational leader in support of an applicant for AIPEF scholarship funds. This completed form must be received at least 60 days prior to the event.